AI Governance Templates &
Executive Toolkits

Central record of AI systems, models, tools, agents and automated decision-making use cases across the organisation.

Structured questionnaire for employees and teams proposing new AI tools, Copilot extensions, agents or automation use cases.

Identify unsanctioned or undocumented AI use within departments — from public GenAI tools to browser extensions and personal accounts.

Define Responsible, Accountable, Consulted and Informed roles across 16 activities and 16 governance functions throughout the AI lifecycle.

One-page executive tool mapping governance objectives, decision rights, committees, policies, processes, controls, evidence and assurance.

Record governance decisions and demonstrate why an AI system was approved, rejected, conditionally approved or escalated.

One-page checklist for employees before entering information into ChatGPT, Copilot or any generative AI tool. Keep at your desk.

Shorter checklist for procurement professionals to review before signing an AI contract. Covers governance, vendor assessment, data, technical and contract items.

Evaluate proposed Copilot use cases before adoption. Covers business problem, affected users, data involved, oversharing risk and compliance.

Record employee training completion: role, department, AI exposure, required training, completion date, assessment result, refresher date and evidence links.

Map training requirements to organisational roles. Identify who needs what training and demonstrate compliance with AI literacy obligations.

Capture AI incidents: system involved, incident type, affected persons, business impact, containment, root cause, supplier involvement and corrective actions.

Prepare an evidence repository or audit pack covering governance structure, policies, inventory, risk assessments, vendor reviews, training records and incidents.